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Business Services

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Phone: (804) 828-9444
Fax: (804) 828-8516

Business Services includes: Contract Administration, Business Services Administration, Signage and the Physical Plant Operations Center.

Contract Administration

Contracts managed by Contract Administration, include:

Service contracts (both MCV and Monroe Park campuses):
  • Custodial
  • Pest control
  • Infectious waste removal
  • Window washing

It should be noted that whereas Contract Administration has acquired contract pricing for most university buildings, costs associated with window washing are billed back to the requesting organization. Contract Administration will schedule, coordinate and oversee window-washing activities when requested by building customers. All requests are handled through QuikFM or by calling the Physical Plant Operations Center at (804) 828-9444.

Facilities Technical Contracts (both MCV and Monroe Park campuses):
  • HVAC/mechanical/refrigeration
  • Electrical
  • Access control
Additional contracts managed within Physical Plant include:
  • Waste management
  • Proprietary data storage and destruction
  • Elevator maintenance
  • Air monitoring
  • Paving
  • Landscaping
  • Snow/ice removal

Contract Administration can assist in establishing a Scope of Work for your required service, and will work with you through a rebid process or prepare a proposal for a new service requirement.

Contract Administration (Invoicing/Payment):

Once Contract Administration receives an accurate invoice from the Contractor/Vendor for work completed, the invoice is promptly processed based upon Virginia’s Prompt Pay Guidelines.

Contract Administration staff verifies receipt of all services associated with the invoice. If all services are verified, the invoice is marked as “approved” and “received” in Banner.

Contractors can check on status of payment for a particular invoice/purchase order by contacting Contract Administration staff:

Business Services Administration

Business Services Administration provides support to Physical Plant such as:

    • Invoice processing
    • Billing inquiries
    • P-Card purchase inquiries
    • Uniform ordering
    • Requisition/PO requests
    • Cell phones
    • Utility transfer request